Repligen is currently looking for an Executive Assistant to report to the Chief Operating Officer and  provide support to members of our Executive Leadership team.   The ideal candidate will be a proactive problem solver with exceptional communication skills, strong organization skills and meticulous attention to detail.    The ideal candidate will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communications, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.   This role is expected to maintain confidentiality at all times.   This role is expected to work in the office 3-4 days a week.   

• Provide dedicated administrative support to members of the Senior Leadership team.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Manage professional scheduling for dedicated Leadership team members including agendas, mail, phone calls, travel and other customer logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to Senior Executives.
• Represent Repligen and the Executive team in a positive light through great follow-through skills and sound judgment.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation and meals.
• Provide administrative and office support. This could include drafting letters, memos, processing invoices, reviewing or creating reports or other documents for the Leadership team.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.
• Maintains records, orders supplies.
• Performs additional duties as assigned.

• Associates degree or equivalent experience required
• 5+ years of experience in an administrative role reporting directly to senior management
• Ability to maintain confidentiality of information related to the company and its employees
• Excellent written and verbal communications
• Ability to operate in a high paced global environment
• Strong time-management skills and the ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for l earning new software and systems
• Flexible team player, willing to adapt to changes
• Proven capabilities with Microsoft Office tools (Word, PPT, Excel, etc.)
• Ability to problem solve and act with a sense of urgency
• Ability to work flexible hours as dictated by the needs of the business for projects and meetings